Data policies
Introduction
We, People Solutions by Arhis, are a recruitment and HR consultancy firm based in Luxembourg. The protection of your personal data is a priority for us, and we are committed to complying with the provisions of the General Data Protection Regulation (GDPR). This privacy policy describes how we collect, use and protect your personal data, as well as your rights as a candidate.
Data controller
The person responsible for processing the personal data collected is :
Julie HORNBERGER
People Solutions by Arhis
Address: 26-28, Bd JF Kennedy L-4170 Esch Sur Alzette, Luxembourg
Telephone number: (+352) 26 30 39
Personal data collected
We collect the following personal data when you apply for a job or submit an unsolicited application:
- Surname, first name
- Email address
- Telephone number
- CV and professional information (experience, qualifications, skills)
- Covering letter, professional references
- Other information that you provide voluntarily as part of your application
Purpose of data collection
Your personal data is collected for the following purposes:
- Evaluating your application for specific job opportunities
- To contact you about opportunities that match your profile
- To facilitate recruitment processes for our clients
- To maintain a database of potential candidates for future vacancies
- To comply with legal and regulatory obligations relating to our recruitment activities
Legal basis for processing
We process your personal data on the following legal bases:
Consent: The processing of your personal data is based on your explicit consent, which you give us when you submit your application.
Performance of a contract: If you are employed by one of our customers, processing is necessary to perform an employment contract or pre-contractual obligations.
Legitimate interest: We have a legitimate interest in processing your data in order to offer you job vacancies and improve our recruitment services. However, your fundamental rights and freedoms remain paramount.
Explicit consent of the candidate
By submitting your application to People Solutions by Arhis, you explicitly consent to the processing of your personal data for the purposes described above.
Method of consent: Your consent is freely given, informed and unambiguous. You may withdraw your consent at any time by contacting us at gdpr@arhis.lu.
Retention period: Your personal data is kept for a period of two years from the date of receipt of your application or your last contact with us. You may request the deletion of your data at any time.
Right of withdrawal: You have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out prior to such withdrawal.
Sharing personal data
Your personal data may be shared with :
Our customers seeking candidates for job vacancies matching your profile.
Service providers who assist us in our activities (data hosting, CRM tools, etc.), who are subject to the same confidentiality and data protection obligations.
Legal and administrative authorities if required by law.
We ensure that your data is only shared with third parties who comply with the same standards of protection that we apply.
Transfer of data outside the European Economic Area (EEA)
In the event that your data is transferred outside the EEA, we ensure that appropriate safeguards are put in place, in accordance with the provisions of the GDPR, to protect your data.
Your rights as a candidate
In accordance with the GDPR, you have the following rights regarding your personal data:
Right of access: You have the right to request access to your personal data held by us.
Right of rectification: You may request the correction of inaccurate or incomplete data.
Right to erasure (right to be forgotten): You have the right to request the deletion of your data, unless it is necessary for the fulfilment of a legal obligation.
Right to limit processing: You may request that the processing of your data be restricted in certain cases.